Tuesday, 25 September 2012

Sample Invitation Letter Format

Lockwood Middle School
307 Main Street
Lockwood, NJ 51686
December 10, 2008

Mrs. Jody Coling
Lockwood Health Association
23 Main Street
Lockwood, NJ

Dear Mrs. Coling:

My name is Susan Harris and I am writing on behalf of the students at Lockwood Middle School.

A significant amount of the students at the school have been working on a project which relates to the unemployment problem within the youth demographic of Lockwood. You are invited to attend a presentation that will be held within the media room of the school where a variety of proposals that will demonstrate the ability of the community to develop employment opportunities for the youth within the community.

At the presentation, there will be several students receiving awards which will recognize them within the community from the Mayor. Refreshments will also be available at the presentation.

As one of the prominent figures in the community, we would be honored by your attendance. Our special presentation will be held at our school auditorium on January 16th. Please reply by Monday the 9th of January to confirm your attendance to the function.

We look forward to seeing you there,



Ms. Susan Harris

Friday, 21 September 2012

Personal Condolence letter format

(Sender Name)
(Sender Street Address)
(City, State, Zipcode)

(Recipient Name)
(Recipient Title/Position)
(Organization Name)
(Recipient Street Address)
(City, State, Zipcode)

Dear (Name of Recipient):

We/I are/am so saddened to learn of the (death, accident, tradegy, etc.) of your (relationship of recipient… wife, husband, niece, etc.). (Acknowledge the positive attributes of the person in crisis. For example “He has always been such a positive force in this community and
will be sorely missed.”)

Please do not hesitate to contact me if there is anything that I or (name of team or organization) can do to assist you as you and your family work through this most difficult time. It would truly be (my/our) honor to assist you and your family in your time of need.

(If applicable, offer financial assistance for costs associated with medical, funeral, fundraising, etc. For example.. “ABC Corp. has made a donation to the memorial fund at American National Bank to assist you and your family.”) You are all in our thoughts and prayers and we ask that you please accept our heartfelt condolences.

(Sender Name)

Thursday, 20 September 2012

Sample Apology letter format

5868 Maple Wood Street
Fairfield, PA 37626
November 29, 2004

Mr. Joseph Bicman
358 Noncook Road
John's Town, PA 57323

Dear Mr. Bicman:

I apologize for the mix-up of order #: 26429782. We have just implemented a new packaging system that still has a few bugs that still needs to be worked out, but we did fix your order and sent it out this morning. For your trouble, we have enclosed a $25 gift certificate which can be used at any of our stores. Once again I would like to apologize for the mix-up in your order and any inconveniences this may have caused you.



Scott Mahoney
Customer Service Manager

Follow my Twitter Profile

Wednesday, 19 September 2012

Sample Cover Letter Format

Your Street Address
City, State Zip Code
Telephone Number
E-mail Address

Month, Day, Year

Mr./Ms./Dr. FirstName LastName
Name of Organization
Street or P. O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. LastName:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. (Focus on what you can do for the employer, not what the employer can do for you.) This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as telephone the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.


(Your handwritten signature [on hard copy])

Your name typed
(In case of e-mail, your full contact info appears below your printed name [instead of at the top, as for hard copy], and of course there is no handwritten signature)

Enclosure(s) (refers to resume, etc.)

Tuesday, 18 September 2012

Resignation Letter Format

483 Spring Road
Ft. Berliner, VA 58265
October 21, 2004

Mr. Jack Wilkins
Head of Inventory Control
Widgets Unlimited, Inc.
16 Ferris Blvd.
Clinton, VA 58763

Dear Mr. Jenkins:

I am formally notifying you that I'll be tendering my resignation from Widgets Unlimited, Inc. My last day will be on November 12, 2004

I never imagined that I would have to leave Widgets Unlimited, but due to the relocation of my wife's work to New York, I have made the decision with my wife to move up to New York as a family.

If there is anything that I can do to make this transition easier for the company, let me know and I'd be more than willing to help out.

I have truly enjoyed my work here and I would like to thank you for the opportunity that you have given me to work here at Widgets Unlimited.



Scott Nelson
Inventory Specialist

Saturday, 15 September 2012

Friendly Letter Format

The heading includes the sender's address and the date.   The sender's address needs to be located at the top of the page in the center or at the top right-hand corner.  The date needs to be located under the sender's address on the left-hand side of the page above the greeting.

The greeting needs to be located under the heading on the left-hand side of the page.  The greeting would include such words as Dear _____________.

The body of the letter includes the message.  It is written in paragraph form.

The closing of the letter would include such words as Sincerely, or Your friend.

The signature is your signed name under the closing.

An example of a friendly letter:

                                                                                                       Andrew Moore

                                                                                                       123 Green Lane

                                                                                                 Lexington, Virginia 24450

June 30, 1999

Dear Amy,

     How are you?   I am writing to tell you about my summer.  It has really been fun.  I have gone to the pool several times and I have visited several of my friends from school.   Next week, I am going to the beach with my family.  I hope you are having a fun summer, too.

Your friend,


Thursday, 13 September 2012

Business Letter Formats

There are certain rules for a business letter format, although some variations are acceptable (for example, between Europe and North American business letters). Here are some basic guidelines:

  • Use A4 (European) or 8.5 x 11 inches (North America) or letterhead
  • Use 2.5 cm or 1 inch margins on all four sides
  • Use a simple font such as Times New Roman or Arial
  • Use 10 to 12 points
  • Use a comma after the salutation (Dear Mr Bond)
  • Place the card to fit properly the role
  • Single space within paragraphs
  • Double space between paragraphs
  • Double space between the last sentence and closing (Sincerely, Best wishes)
  • Leave three to fives spaces for a handwritten signature
  • cc: (meaning "copies") comes after the type name (if necessary)
  • enc: (meaning "enclosure") comes next (if necessary)
  • Fold in three (horizontal) before placing it in the envelope
  • Use the ragged right format (not justified on the right side)

Sample Personal Letters

                                                                                                                                      Mr. A,
                                                                                                                                    Consultant Company,
                                                                                                                            29th September 2012.
Mr. John,
Tax consultant,
1 west street,
Dear Mr. John,
                                             Sub:  Filing of Income Tax Return for 2012-13 - regarding
                                                                               * * * *
I hope this letter finds you and your family in good health.  I came to know that from this year onwards, I have to file Income Tax Return even though I do not pay Tax, as I own a car and a telephone.
As I know only my business, and nothing about taxes, and returns, I remembered your name.  I know you are expert in all these things and surely you will help me.  After our Junior college, you went for study of tax while I went for study of business in clothes.  Now I am happy that we both are settled well in life.
Please make it a point to visit our house located upstairs of the above office, with your family members for an informal visit.  Also convey my respects to your parents and sister.

My wife is a home maker with two kids, studying X and VII std.  I hope you are also blessed with kids.  Please inform the details about them.

Hope this business deal will renew our contacts and friendship again with a new horizon of our kids, and families.

Thanking you,

Yours truly,