Monday, 12 November 2012

Appointment Letter Format

An Appointment letter is usually an official letter written either by the immediate superior or by the hierarchical superior to an individual who has been found eligible for the job advertised or applied for. The Appointment Letter comes into play after a series of hiring procedures have been followed by the organization to eliminate most applicants for the job and finding that one suitable candidate eligible for the profile.

Ms/Mr. ________________

Address of the selected candidate

Date of issue of Appointment Letter

Subject: Your application for the post of _______________

Dear Ms/Mr _______________

We are in receipt of your application for the post of _____________. We are pleased to inform you that our organization has found you eligible for the profile described.

You are requested to report at our office as per address given below at 9:30AM on ___________ (date from when the individual is expected to join) in approval to your appointment.

Name of the Company

Complete address with phone numbers/landmarks (if any)

This is to inform you that this letter will be null and void in case you do not report at the date and time specified in this letter.

As per our Company policy, you will be on Contract for a period of _____ (specify the period as per the HR policy) and then, based on your performance and review you will be taken to the next level of employment in the organization.

During your Contract period you are entitled to take ________ (specify the leaves that the employee can take as per your Leave policy). In cases of emergency for any extra leave requests however the decision will be upon the management.

We hope to have a long successful professional relationship with you and wish you all the very best.

Yours sincerely


(Designation of the authority)

cc: Human Resource Department

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