Character Reference Letter Format

A letter of character reference is a letter that’s purpose is to provide a potential employer or anyone in a similar situation a testimonial as to the subject’s character. By writing a letter of character reference, the writer is stating their relationship with the subject and vouching for their positive qualities as a person.

Tips for writing a letter of character reference:

- Be honest – don’t lie just to make your friend sound good

- Don’t be overly complimentary – if you speak too highly of the person you are writing for, it may seem suspicious or unbelievable

Sample letter of character reference

Jane R. Adams

3217 Penn Street
New Haven, MO 63066


Dear Jane,

I have had a professional relationship with Joey Barman for the past 3 years. We have worked in many capacities together, including, but not limited to: shop forman, scheduling manager and chief supervisor.

For the whole time that Joey and I have worked together, he has demonstrated incredible leadership quality, always showed respect for his employees, was never late for work, or presented a bad attitude.

I think that Joey would be an excellent candidate for whatever job you have in mind.

If you have any questions or concerns, please don’t hesitate to contact me at xxx-xxx-xxxx.

Sincerely,

Johnny Clayman

Job Acceptance Letter Format

A letter of job acceptance is a response to a letter of job offer. It’s purpose is to accept the terms of a job offer. Usually, the letter of job acceptance is quite short and does not include much detail. Usually, details will be discussed over the phone or in person, so this letter is more of a formality than anything. But, it is always important to accept a job offer in written form.

Sample letter of job acceptance

Portage Road Bakery

772 Seth Street
Abilene, TX 79601



Dear Henry

I am very pleased that I was chosen to fill the position of head baker at Portage Road Bakery! It is a great honor to be chosen as a member of this great family business.

I am writing to inform you that I will be vacating my current position at my current employer and will be available to start my new position on Monday, July 16th, 2009. Therefore, I formally accept the position of head baker!

Thanks again for choosing me to be a part of your business, and I hope to build many new relationships and be as productive as I can working with you!

Sincerely,

David Franklin

Sample Farewell Letter Format

Dear Colleagues:

As some of you may already be aware, I will be leaving my job at Acme Corp shortly. My last day will be next Friday. I have come across a new opportunity that I could just not pass up.

I would like to thank all of you for your support during my tenure here at Acme Corp. I have learned a great deal here and will definetly miss all of you. I especially enjoyed the afternoon talks by the water cooler.

I would love to keep in touch with you; I can reach me at my personal e-mail address at roger@email.com.

Sincerely,

Roger Williamson
Senior Compliance Analyst

Sample Invitation Letter Format

Lockwood Middle School
307 Main Street
Lockwood, NJ 51686
December 10, 2008

Mrs. Jody Coling
President
Lockwood Health Association
23 Main Street
Lockwood, NJ

Dear Mrs. Coling:

My name is Susan Harris and I am writing on behalf of the students at Lockwood Middle School.

A significant amount of the students at the school have been working on a project which relates to the unemployment problem within the youth demographic of Lockwood. You are invited to attend a presentation that will be held within the media room of the school where a variety of proposals that will demonstrate the ability of the community to develop employment opportunities for the youth within the community.

At the presentation, there will be several students receiving awards which will recognize them within the community from the Mayor. Refreshments will also be available at the presentation.

As one of the prominent figures in the community, we would be honored by your attendance. Our special presentation will be held at our school auditorium on January 16th. Please reply by Monday the 9th of January to confirm your attendance to the function.

We look forward to seeing you there,

Sincerely,

Signature

Ms. Susan Harris

Personal Condolence letter format

(Sender Name)
(Sender Street Address)
(City, State, Zipcode)
(Date)

(Recipient Name)
(Recipient Title/Position)
(Organization Name)
(Recipient Street Address)
(City, State, Zipcode)

Dear (Name of Recipient):

We/I are/am so saddened to learn of the (death, accident, tradegy, etc.) of your (relationship of recipient… wife, husband, niece, etc.). (Acknowledge the positive attributes of the person in crisis. For example “He has always been such a positive force in this community and
will be sorely missed.”)

Please do not hesitate to contact me if there is anything that I or (name of team or organization) can do to assist you as you and your family work through this most difficult time. It would truly be (my/our) honor to assist you and your family in your time of need.

(If applicable, offer financial assistance for costs associated with medical, funeral, fundraising, etc. For example.. “ABC Corp. has made a donation to the memorial fund at American National Bank to assist you and your family.”) You are all in our thoughts and prayers and we ask that you please accept our heartfelt condolences.

Sincerely,
(Sender Name)

Sample Apology letter format

5868 Maple Wood Street
Fairfield, PA 37626
November 29, 2004

Mr. Joseph Bicman
358 Noncook Road
John's Town, PA 57323

Dear Mr. Bicman:

I apologize for the mix-up of order #: 26429782. We have just implemented a new packaging system that still has a few bugs that still needs to be worked out, but we did fix your order and sent it out this morning. For your trouble, we have enclosed a $25 gift certificate which can be used at any of our stores. Once again I would like to apologize for the mix-up in your order and any inconveniences this may have caused you.

Sincerely,

Signature

Scott Mahoney
Customer Service Manager

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Sample Cover Letter Format

Your Street Address
City, State Zip Code
Telephone Number
E-mail Address

Month, Day, Year

Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. LastName:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. (Focus on what you can do for the employer, not what the employer can do for you.) This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as telephone the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.

Sincerely,

(Your handwritten signature [on hard copy])

Your name typed
(In case of e-mail, your full contact info appears below your printed name [instead of at the top, as for hard copy], and of course there is no handwritten signature)

Enclosure(s) (refers to resume, etc.)