Thursday, 13 September 2012

Business Letter Formats

There are certain rules for a business letter format, although some variations are acceptable (for example, between Europe and North American business letters). Here are some basic guidelines:

  • Use A4 (European) or 8.5 x 11 inches (North America) or letterhead
  • Use 2.5 cm or 1 inch margins on all four sides
  • Use a simple font such as Times New Roman or Arial
  • Use 10 to 12 points
  • Use a comma after the salutation (Dear Mr Bond)
  • Place the card to fit properly the role
  • Single space within paragraphs
  • Double space between paragraphs
  • Double space between the last sentence and closing (Sincerely, Best wishes)
  • Leave three to fives spaces for a handwritten signature
  • cc: (meaning "copies") comes after the type name (if necessary)
  • enc: (meaning "enclosure") comes next (if necessary)
  • Fold in three (horizontal) before placing it in the envelope
  • Use the ragged right format (not justified on the right side)

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